Location: Kisumu Logistics Centre (KLC)
We are seeking a Human Resource Assistant who will perform administrative tasks to support the effective and efficient operations of the organization’s Human Resource department in the Western Region.
Human Resource Assistant Role:
- Employee Records
- Maintain accurate and up-to-date employee records in the HR database.
- Process employee documentation related to hiring, onboarding, and separation.
- Handle confidential employee information with discretion.
- Talent Acquisition
- Assist with scheduling interviews and communication with candidates as guided.
- Coordinate onboarding activities for new hires, including orientation, creating new hires folders and filing relevant documents.
- Reporting
- Reports preparation including but not limited to; probation reports, leave reports and new hires reports
- Contracts management
- Tracking of contracts and probation periods
- Drafting and sharing contracts with employees
- Employee Relations
- Attend disciplinary meetings and take accurate minutes
- Sharing disciplinary procedure related documentation with relevant parties for signing and filing
- Attend HR and Sales Representatives’ meeting, take minutes, record attendance, give a summary of issues raised and not addressed
- Participate in employee Handbook and company policies sensitization through refresher trainings
- Answers frequently asked questions from employees relative to standard policies, benefits, hiring process, etc; refers more complex questions to appropriate senior-level HR staff or management
- Payroll Administration
- Providing and verifying data as and when needed.
- Reporting all payroll-related queries from employees to the payroll officer.
Any other duties assigned.
Skills and qualifications:
- Bachelor’s degree in Human Resources
- At least 2 years experience as an HR Assistant or in a similar administrative role.
- Proficient in Microsoft Office Suite and HRIS systems.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Understanding of HR principles, best practices, and employment laws.
- Ability to handle sensitive information with confidentiality and professionalism.
Benefit:
- Visibility into the world’s fastest-growing aquaculture company.
- Ideal for a candidate looking to dive into a mission-oriented Organization.
- The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.
About Victory Farms
Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in HomaBay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally – in its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of the largest hatcheries on the continent.
The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world-class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.
VF’s growth trajectory provides an enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance that contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.
Please send a CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com. By 19th April, 2024. Indicate the Job Title as the email subject – Human Resource Assistant – Western Region
Applications will be processed on a roll in basis.