Head of Supply Chain

Location: Nairobi and Homa Bay, with regular travel

Are you a strategic supply chain leader with the drive to build world-class operations in a fast-paced, high-growth environment?

We are seeking an exceptional Head of Supply Chain, Kenya to join our leadership team. Reporting directly to the Managing Director, this role is responsible for leading the end-to-end supply chain across Procurement, Warehousing, and Logistics, ensuring the seamless flow of materials and finished products while delivering operational excellence across the business.

You will oversee the movement of feed from mills to our farms and fresh fish from the lake to markets across the country, ensuring on-time delivery, uncompromised cold-chain integrity, and continuous cost optimization. This is a hands-on leadership role that will play a critical part in strengthening operational performance, driving cross-functional collaboration, and supporting Victory Farms’ continued growth.

Key Responsibilities:

1. Logistics and distribution
   . Run the daily distribution of fresh fish from the farm to logistics centers and branches nationwide, protecting freshness and cold-chain integrity end to end.
   . Manage inbound feed logistics from local mills and import channels to the farm, ensuring the farm never runs short.
   . Manage inbound logistics of all materials from local and international suppliers to target operational sites across the country.
   . Own fleet and transport strategy: route planning, vehicle utilization, 3PL contracts, and cost per kilogram moved.

2. Warehousing and inventory

• Oversee the warehouse and stores network with tight stock accuracy, GRN discipline, and FEFO/FIFO controls.
• Plan inventory for feed, packaging, spares, and consumables – preventing stock-outs without tying up working capital.
  
  3. Procurement
• Build and lead the Kenya procurement team covering category buying, local-for-local sourcing, imports coordination, and P2P analysis.
• Own all local-for-local sourcing: Opex, services, consumables, and operational CapEx, at the best total cost.
• Enforce P2P discipline: clean supplier master data, PO management, 3-way match, and audit-ready records.
• Execute Group-led framework agreements in-country (feed, large CapEx, major imports, supplier panels)
  
  4. Imports and customs
• Own the country’s end-to-end import process for feed, CapEx, spares, and materials – from supplier PO through customs clearance to delivery on site – run as a controlled, repeatable, and fully documented workflow.
• Manage the full Kenyan import documentation pack for every consignment: Import Declaration Form (IDF), commercial invoice, packing list, bill of lading / airway bill, certificate of origin, and all commodity-specific permits and licenses.
• Ensure correct HS code classification and accurate computation of import duty, VAT, excise, IDF fee, and Railway Development Levy on every entry; catch and resolve mis-declarations before lodgment.
• Manage pre-shipment conformity (KEBS PVoC / Certificate of Conformity) and any regulatory approvals required by commodity (e.g. KEBS, radiation board, fisheries or veterinary import permits).
• Lodge and track customs entries through KRA systems (iCMS) and manage licensed clearing agents to agreed cost, accuracy, and turnaround SLAs.
• Proactively control demurrage, storage, and detention exposure through documentation readiness and disciplined clearance planning.
• Maintain an audit-ready import records archive and keep the standard operating procedure for the country import process current with changing KRA and regulatory requirements.
  
  5. Planning and performance
• Drive weekly and monthly supply planning with Farm Operations, Sales, and Finance.
• Own the supply chain KPI suite: OTIF delivery, cost per kg distributed, stock accuracy, PO compliance, and import clearing lead times.
• Lead structured cost-reduction program across feed logistics, distribution, and procurement.
  
  6. Leadership
• Lead, coach, and develop a multi-site team of managers, buyers, coordinators, and clerks; build bench strength and succession.
• Champion ERP adoption and data quality across all supply chain transactions.

How the Role Works with Group

Victory Farms is part of Victory Group, with sister operations in Rwanda and expansion underway in the region. The Group function sets standards: specifications, policies, procurement frameworks, and supplier panels for strategic categories such as feed, large CapEx, and major imports. The country team owns and executes the end-to-end sourcing and logistics processes – local sourcing, import clearance, warehousing, distribution, and all transactional activities. The Head of Supply Chain reports solid-line to the Managing Director, Kenya, with a dotted line to the Group Supply Chain Director, and is expected to deliver against Group standards without deviation unless approved by the relevant Group function.

Qualifications & Requirements

Must have

• 10+ years of progressive supply chain experience in Kenya or East Africa, with at least 4 years leading procurement, warehousing, and logistics as an integrated function.
• A background in high-volume, fast-moving product businesses – FMCG, food and beverage, dairy, edible oils, consumer goods manufacturing or distribution – known for tight cost control, working-capital discipline, and rigorous supply chain processes.
• Hands-on experience with perishables and cold-chain distribution strongly preferred.
• Deep, hands-on imports and customs expertise – running a country-specific import documentation process end to end (IDF, HS classification, duty and tax computation, KEBS/PVoC conformity, licensed clearing agents, and KRA iCMS entry) for consignments through Mombasa port and JKIA, with a proven record of controlling demurrage and clearance lead times.
• Strong ERP-driven procure-to-pay discipline and a track record of clean audits.
• Demonstrated success building, restructuring, and upskilling teams across multiple sites.

Attributes

• Hands-on and field-oriented; comfortable on the farm, in the warehouse, and at the port, not just in the office.
• High ownership and urgency; thrives in a fast-paced, seven-days-a-week fresh food operation.
• Cost-obsessed with strong commercial negotiation instincts.
• Data-led, process-disciplined, and uncompromising on integrity.

Benefit

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

About Victory Farms

Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in Homa Bay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally. In its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of largest hatcheries on the continent.

The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.

VF’s growth trajectory provides enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance which contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.

How to Apply

Kindly send your CV and a short note on your most relevant supply chain achievement to recruit@victoryfarmskenya.com. Indicate the Job Title as the email subject Head of Supply Chain – VF Kenya. Applications will be reviewed on a rolling basis.