Administrative Supervisor

Location: Nairobi

We are seeking an Administrative Supervisor to manage daily office operations. Responsibilities include supervising support staff, overseeing office administration, coordinating events and travel, managing records, and ensuring smooth workflow. The ideal candidate will possess excellence organizational and interpersonal skills to ensure smooth office operations.

Key Responsibilities:

• Supervise daily headquarters operations and provide administrative support.
• Oversee timely rent and utility payments and supervise office support staff,
• Track and update Amazon purchases.
• Coordinate with shipping companies (Aquantuo & Kentex) to track incoming orders, receive deliveries, verify weights, and determine final goods costing based on weight and price
• Distribute Amazon goods to respective departments and teams
• Maintain daily Equity card payments and reconcile them on a weekly and monthly basis.
• Oversee office repairs and maintenance to ensure smooth operations.
• Prepare and distribute newborn and birthday cards monthly.
• Welcome and register visitors, ensuring a friendly and professional experience.
• Manage internal and external communication, including document printing and correspondence.
• Process purchase orders (POs) on ERP and follow up on related payments for travel, meals, and accommodation allowances..
• Plan and coordinate team functions, corporate events and annual celebrations.
• Manage staff uniform issuance, inventory, and recognition programs.
• Update the Employee Board of Fame and coordinate award distribution across sites.
• Arrange travel logistics, including flights and hotel bookings, for staff and guests.
• Perform additional administrative tasks as assigned

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Management or a related field.
• Minimum of 2 years’ experience in office administration.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills.
• Experience in managing office operations, including  payments, and maintenance.
• Ability to coordinate events, travel arrangements, and staff recognition programs.
• Strong problem-solving skills and ability to work independently.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

About Victory Farms

Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in Homa Bay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally. In its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of largest hatcheries on the continent.

The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.

VF’s growth trajectory provides enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance which contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.

How to Apply

Please send your CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com by 22nd November 2025, Indicate the Job Title as the email subject – Administrative Supervisor.