Location: Nairobi
As an Accounts Assistant- Payables at Victory Farms, you will be responsible for supporting the accounts payable function, ensuring timely and accurate processing of invoices and payments, maintaining records, and collaborating with various departments to resolve any discrepancies.
Responsibilities and Duties:
Invoice Processing:
- Receive, review, and verify invoices and payment requests.
- Enter invoices into the accounting system and ensure proper documentation.
- Perform a 3-way match and resolve any discrepancies.
Payment Processing:
- Prepare and process electronic transfers/payments and share proof of payments.
- Monitor aged payable listing to ensure payments are up to date.
- Monitor and ensure all reimbursements are processed in a timely manner
- Track expenses and process expense reports.
Vendor Management:
- Communicate with vendors to resolve invoice and payment issues.
- Maintain vendor files and ensure all information is up-to-date.
- Reconciling vendor accounts and resolve any discrepancies.
Record Keeping and Reporting:
- Assist in month-end closure processes and report generation.
- Prepare analysis of accounts and assist with financial audits.
- Perform monthly payable sub-ledger to general ledger reconciliations & resolve any discrepancies.
Compliance and Controls:
- Ensure compliance with financial policies and procedures.
- Ensure all statutory taxes are filed and paid within the required timelines.
- Assist in implementing and maintaining internal controls to ensure accurate and timely financial reporting.
Collaboration:
- Work closely with procurement and other departments to ensure alignment on payment processes.
- Collaborate with the finance team on special projects and process improvements
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- Proven working experience in accounts payable role or general accounting.
- Familiarity with accounting softwares, preferably ERP Next.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite, especially Excel.
- Good communication and interpersonal skills.
- Ability to handle sensitive and confidential information with integrity.
Benefit:
- Visibility into the world’s fastest growing aquaculture company.
- Ideal for a candidate looking to dive into a mission-oriented Organization.
- The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.
About Victory Farms
Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in Homa Bay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally. In its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of largest hatcheries on the continent.
The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.
VF’s growth trajectory provides enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance which contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.
How to Apply
Please send your CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com. Indicate the Job Title as the email subject – Account Assistant – Payables
